I-9 Compliance Background Checks

What is an I-9 Compliance Check?

An I-9 compliance check is a screening service that verifies a potential candidate’s eligibility to work in the United States. HR departments and employers use this type of background check as part of the pre-employment verification process to ensure that all employees have the legal right to work in the country. Continue below to learn about I-9 compliance reports, their value in the hiring process, and the information they reveal about your job candidate.

I-9 Compliance Background Report

Our I-9 compliance background reports provide a comprehensive review of the applicant’s work authorization status. This includes verifying the authenticity of documents presented by the candidate, such as passports, permanent resident cards, and employment authorization documents. This information helps employers ensure compliance with federal immigration laws and avoid penalties associated with hiring unauthorized workers.

Why Conduct an I-9 Compliance Check?

• Verify Work Authorization: Ensure that candidates are legally authorized to work in the United States.
• Avoid Penalties: Compliance with I-9 regulations helps avoid fines and penalties from the U.S. Immigration and Customs Enforcement (ICE).
• Maintain Accurate Records: Ensure accurate and up-to-date employment records as required by federal law.
• Prevent Legal Issues: Reduce the risk of legal issues related to employment eligibility and immigration status.
• Enhance Workforce Integrity: Foster a trustworthy and legally compliant workforce.

Key Components of I-9 Compliance Background Checks

1. Personal Information:
   • Full name, date of birth, Social Security number, and address.
2. Document Verification:
   • Examination and verification of documents presented for employment eligibility, such as:
   • U.S. passport or passport card.
   • Permanent resident card or alien registration receipt card.
   • Employment authorization document (EAD).
   • Foreign passport with a temporary I-551 stamp or visa.
   • State-issued driver’s license or ID card.
   • Social Security card.
3. E-Verify Check:
   • Using the E-Verify system to confirm the candidate’s work authorization status with the Department of Homeland Security (DHS) and the Social Security Administration (SSA).
4. Recordkeeping:
   • Ensuring accurate and compliant maintenance of Form I-9 records for each employee.

Importance in the Hiring Process

I-9 compliance checks are crucial for all employers to ensure that they are hiring individuals who are legally authorized to work in the United States. They help employers:

• Ensure Legal Compliance: Adhere to federal laws and regulations regarding employment eligibility.
• Avoid Financial Penalties: Prevent costly fines and penalties associated with non-compliance.
• Protect Company Reputation: Maintain a reputation for legal compliance and ethical hiring practices.
• Reduce Risk of Legal Issues: Minimize the risk of legal disputes related to employment authorization.

Legal Considerations

Employers must comply with the Immigration Reform and Control Act (IRCA) and related regulations when conducting I-9 compliance checks. This includes timely completion and retention of Form I-9, verifying the authenticity of documents, and using the E-Verify system where required. Employers must also ensure non-discriminatory practices in the verification process.

I-9 Compliance Report Availability

I-9 compliance report information can typically be obtained quickly, often within minutes to 24 hours, depending on the provider and the complexity of the verification process.

Check out all our services today or register to begin requesting employee I-9 compliance reports.